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please phone us on
0116 270 6000

How do I apply?

To reserve a property, with First 4 Lettings, the following procedure must be followed:

  1. Ensure each tenant can provide their own 'Guarantor':
    Guarantors must be in full time employment and a UK homeowner - if any guarantors are retired or if any tenants are international students, please contact us to discuss further
  2. One tenant ONLY must contact us and provide the following information:

    • Property address that you would like to reserve;
    • Lead Tenant's full name and contact number;
    • Full names of all tenants, email addresses and mobile numbers
  3. Call 01162706000 to make payment of £89.00 agency fee per tenant (payment to be made via UK Debit Card)

What happens after payment of the Agency Fee?

  1. We will email all tenants a 'Reservation Receipt' to sign electronically via Adobe Sign. This confirms that the property has been reserved. (This is sent to the Lead Tenant first to sign and will be sent to the subsequent tenants thereafter);
  2. We will electronically email an 'Application Form' to all the tenants to complete (this must be completed within 24 hours);
  3. Each tenant must provide their Photographic ID (Driver's licence OR Passport) AND Student ID / Student Confirmation Letter within 24 hours;
  4. Once in receipt of the above, the tenancy agreement will be emailed to all tenants to sign electronically via Adobe Sign. (This is sent to the Lead Tenant first to sign and will be sent to the subsequent tenants thereafter);
  5. Payment of the holding deposit will be due at this time.


What is the 'Lead Tenant's' role?

The following is a non-exhaustive list of the Lead Tenant's duties and responsibilities:

  • Corresponding and dealing with First 4 Lettings, with regards to all aspects of the tenancy, including payments;
  • Acting on behalf of all tenants and any third party when dealing with the deposit;
  • Acting on behalf of all tenants when dealing with any utilities associated with the property.

What is the Agency Fee?

A fee is due to First 4 Lettings to cover the tenant's share of administration costs, including preparation of the tenancy agreement and any legal notices, referencing, check-in and check-out.

Once in receipt, First 4 Lettings will not undertake any further viewings, awaiting the completion and receipt of all paperwork as per the 'Reservation Receipt'. Should any of the tenants fail to return their completed paperwork within the allocated time, the 'Agency Fee' and any other payments made will be forfeited and the property will be re-marketed.

Any guarantors, parents or guardians who wish to inspect a property on behalf of any tenant, must do so during the reservation period above and not on the day of moving into the property. This must be done on a group basis as we are unable to accommodate multiple visits to the same property.

All properties are let on a 'as seen basis' and changes to the specification/furnishings/decorative condition of the property will only be agreed at the time of reservation by email. It is your responsibility to enquire as to what the exact furnishings are when you reserve the property, as some items you see at the property at the time of viewing may not be included when you move in.

What is the Holding Deposit?

This is usually equal to the security deposit and will become your security deposit for your property at the commencement of your tenancy and is payable on the signing of the tenancy agreement by the tenant.

What is a Retainer?

The retainer payable is half of the monthly rental, on the condition that the tenants shall not reside at the property during this period (usually July and August), this includes any of the tenant's possessions and/or belongings.

What is the Security Deposit?

A deposit is paid to cover any breakages, damage or other tenant liabilities but not to cover rent. This is usually £250.00* per tenant and is payable on the signing of the tenancy agreement by the tenant.

If First 4 Lettings are managing the property, the deposit will be protected with 'The Deposit Protection Service (DPS)' under their custodial scheme. More information on this scheme can be found at

If First 4 Lettings are not managing the property, the deposit is transferred to the Landlord and the Landlord will be advised of their duties and obligations with regards to the deposit.

At the end of the tenancy, a property inspection is carried out to assess any damages/deductions due.

How is Rent paid?

On a standard 12 month tenancy (01 July - 30 June) and if First 4 Lettings are managing the property, 'RENTAL PAYMENTS' are due as follows:

31/05/19 July, August & September
30/09/19 October, November, December & January
31/01/20 February, March & April
30/04/20 May & June



Rent is calculated on a calendar month basis, by multiplying the weekly rent by 52 and dividing by 12.

What is a Guarantor?

Our requirements for a guarantor are as follows:

  • they must be a UK homeowner;
  • they must be in full time employment;
  • they must not fail a credit check

Each tenant requires an individual guarantor and is usually one of your parents. Each guarantor is required to sign a 'Guarantor Agreement'. In the event of a tenant being unable to meet their obligations under the tenancy agreement, the guarantor is legally bound to accept the liabilities on behalf of the tenant.


If your guarantor is retired or if any tenants are international students, please contact us to discuss further.

What is a Tenancy Agreement?

Once a property is reserved, all tenants will be required to sign a joint tenancy agreement. This is a legally binding contract between a landlord and a tenant specifying the terms and conditions of their rental agreement. Standard tenancy agreements are for a period of 12 months from 1st July - 30th June (the following year).

The tenant's liabilities will be 'joint and several'. The key point to note here is that all tenants are jointly responsible for all aspects of the agreement. For example, should any one of the group default on any aspect of the agreement (i.e. rental payment), we have the right to pursue others within the group for the payment of that share.

What happens at Move In?


The lead tenant will be responsible for ensuring that an email is sent to us to confirm the name, the date and the time (ONLY during our office hours) of the first tenant moving in. Appointments for key collection must be made a minimum of two weeks in advance to ensure all documentation is prepared and ready. Failure to make an appointment to collect keys will result in keys NOT BEING ISSUED.

The first tenant moving in, will be issued with all keys and will be required to confirm and sign the 'Property Inventory/Schedule of Condition', provided we have received all rents due in full, in accordance with the tenancy agreement.

The 'Property Inventory/Schedule of Condition' is a full and detailed report of the furniture, contents and state of repair of the property. It will list all rooms in the property and all of the major areas in each room, giving details of knocks, marks, stains, and any of damage that is available to the naked eye. If there are any fittings, fixtures, furnishings or other contents that are being made available with the property, these will also be listed.

It is your responsibility as tenants to ensure all relevant utilities and the council tax have the correct meter readings and details.


Tenants will have to contact their landlord directly for key collection, unless otherwise advised.

The Landlord's contact details along with ongoing rental payment details will be provided prior to the tenancy commencement date.

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