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How do I apply?

To reserve a property, with First 4 Lettings, the following procedure must be followed:

One tenant ONLY must contact us and provide the following information:

  • Property address that you would like to reserve;
  • Lead Tenant's full name and contact number;
  • Full names of all tenants;
  • Tenancy commencement date;
  • Tenancy term required

What happens next?

  1. Payment of a non refundable agency fee (RESERVATION DEPOSIT) is required (payment to be made via debit/credit card [administrative surcharges apply]);
  2. You will nominate a 'Lead Tenant' (the individual who will be acting on behalf of all tenants);
  3. Each tenant will be required to complete an application form;
  4. Each tenant must provide the following:
    • Photographic ID (Driver's Licence/Passport)
    • Utility bill or bank statement (dated within the last three months)
    • Last three month's pay slips or if self-employed last two years' set of accounts
    • Employment Contract
  5. All tenants will sign a 'Reservation Deposit Receipt' confirming that the property has been reserved. At this time any details or requirements can be provisionally agreed, such as planned commencement date, duration of the tenancy, rental etc.

FAQ’s

What is the 'Lead Tenant's' role?

The following is a non-exhaustive list of the Lead Tenant's duties and responsibilities:

  • Corresponding and dealing with First 4 Lettings, with regards to all aspects of the tenancy, including payments;
  • Acting on behalf of all tenants and any third party when dealing with the deposit;
  • Acting on behalf of all tenants when dealing with any utilities associated with the property.

What is the Agency Fee?

A fee is due to First 4 Lettings to cover the tenant's share of administration costs, including preparation of the tenancy agreement and any legal notices, referencing, check-in and check-out.

Payment must be made via debit/credit card (administrative surcharges apply).

Once in receipt, First 4 Lettings will not undertake any further viewings for two weeks, awaiting the completion and receipt of all paperwork. Should any of the tenants/guarantors fail to return their completed paperwork within the two week allocated time, the 'Agency Fee' and any other payments made will be forfeited and the property will be re-marketed.

Any guarantors, parents or guardians who wish to inspect a property on behalf of any tenant, must do so during the two week reservation period above and not on the day of moving into the property. This must be done on a group basis as we are unable to accommodate multiple visits to the same property.

All properties are let on a 'as seen basis' and any changes to the specification/furnishings of the property will only be agreed at the time of reservation and will form part of the 'Reservation Deposit Receipt.' It is your responsibility to enquire as to what the exact furnishings are when you reserve the property, as some items you see at the property at the time of viewing may not be included when you move in. Also if you feel there needs to be any changes to the property i.e. decorative condition it is again your responsibility to agree this in writing with the agency.

What is the Holding Deposit?

This is usually equal to the security deposit and will become your security deposit for your property at the commencement of your tenancy and is payable on the signing of the tenancy agreement by the tenant.

What is the Security Deposit?

A deposit is paid to cover any breakages, damage or other tenant liabilities but not to cover rent. This is usually equal to one month's rent and is payable on the signing of the tenancy agreement by the tenant.

If First 4 Lettings are managing the property, the deposit will be protected with 'The Deposit Protection Service (DPS)' under their custodial scheme. More information on this scheme can be found at www.depositprotection.com

At the end of the tenancy, a property inspection is carried out to assess any damages/deductions due.

We will agree with you and the landlord about making deductions and/or arrangements to refund your deposit, taking into account proper care of the property has been taken, its contents and that you do not have any outstanding rent or unpaid bills. If we are unable to reach agreement over the return of your deposit, we will arrange for the matter to be passed over for arbitration in accordance with the terms laid down by the scheme.

If First 4 Lettings are not managing the property, the deposit is transferred to the Landlord and the Landlord will be advised of their duties and obligations with regards to the deposit.

How is Rent paid?

  • Rental payments are usually due monthly in advance
  • Rental payments must be made by bank transfer
  • Rental payments must be paid in full from one account only

What is the role of the Guarantor? (if required)

Our requirements for a guarantor are as follows:

  • they must be a UK homeowner;
  • they must be in full time employment;
  • they must not fail a credit check

If the tenant requires an individual guarantor; the guarantor is required to sign a 'Guarantor Agreement'. In the event of a tenant being unable to meet their obligations under the tenancy agreement, the guarantor is legally bound to accept the liabilities on behalf of the tenant.

(GUARANTORS DO NOT NEED TO ATTEND OUR OFFICES TO PROVIDE THE REQUESTED INFORMATION)

What is a Tenancy Agreement?

Following satisfactory replies to our reference enquiries and checks we will confirm our offer of a tenancy on the property, subject to contract. In addition, we will arrange a mutually convenient appointment, with one of our consultants, to sign the tenancy agreement and to pay the balance as per the 'Reservation Deposit Receipt'.

The tenancy agreement is a legally binding contract between a landlord and a tenant specifying the terms and conditions of their rental agreement, including:

  • The term of your tenancy - the minimum length of time you agree to rent the property for
  • How much rent you will pay, and how often
  • Your responsibilities regarding bills, council tax and maintenance
  • Your rights and obligations as a tenant
  • Your landlord's responsibilities and rights during your tenancy

What is the 'Inventory & Schedule of Condition'?

Where First 4 Lettings are managing the property an 'Inventory & Schedule of Condition' will be conducted prior to move in.

This is a full and detailed report of the furniture, contents and state of repair of the property. It will list all rooms in the property and all of the major areas in each room, giving details of knocks, marks, stains, and any of damage that is available to the naked eye. If there are any fittings, fixtures, furnishings or other contents that are being made available with the property, these will also be listed.

It is the tenant's responsibility to ensure all relevant utilities and the council tax have the correct meter readings and details.

What happens at Move In?

The lead tenant will be responsible for arranging an appointment to confirm the date and the time (ONLY during our office hours) to collect the keys and a 'Welcome Pack. Failure to make an appointment to collect keys may result in keys NOT BEING RELEASED.

MANAGED BY FIRST 4 LETTINGS:

On the move in day, the tenant will be required to confirm and sign the 'Inventory & Schedule of Condition'.

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