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How do I apply?

To reserve a property, with First 4 Lettings, the following procedure must be followed:

One tenant ONLY must contact us and provide the following information:

  • Property address that you would like to reserve
  • Lead Tenant's full name and contact number
  • Full names of all tenants, email addresses and mobile numbers

What happens next?

  1. Payment of of the Holding Deposit is required (payment to be made via UK Debit Card)
  2. Each tenant will be required to complete a 'Tenant Application Form'
  3. Each tenant must provide the following:
    • Photographic ID (UK Driver's Licence/Passport)
    • Utility bill or bank statement (dated within the last three months)
    • Last three month's pay slips or if self-employed last two years' set of accounts
    • Employment Contract
    • Completed Guarantor Documentation (if required)
  4. All tenants will be required to sign a 'Reservation Receipt' confirming that the property has been reserved


What is the 'Lead Tenant's' role?

The following is a non-exhaustive list of the Lead Tenant's duties and responsibilities:

  • Corresponding and dealing with First 4 Lettings, with regards to all aspects of the tenancy, including payments;
  • Acting on behalf of all tenants and any third party when dealing with the deposit;
  • Acting on behalf of all tenants when dealing with any utilities associated with the property.

What is the Holding Deposit?

Payment of the Holding Deposit ensures that the Property has been reserved and will not be offered to any other applicant(s) by First 4 Lettings, awaiting the completion and receipt of all paperwork as per the 'Reservation Receipt'.

Should any of the tenants/guarantors fail to return their completed paperwork or sign the 'Reservation Receipt' within the allocated time, the Holding Deposit will be forfeited and the property will be re-marketed.

The 'Holding Deposit' will be applied towards the first payment of rental.

All properties are let on a 'as seen basis' and any changes to the specification/furnishings of the property will only be agreed at the time of reservation by email. It is your responsibility to enquire as to what the exact furnishings are when you reserve the property, as some items you see at the property at the time of viewing may not be included when you move in.

What is the Security Deposit?

A deposit is paid to cover any breakages, damage or other tenant liabilities but not to cover rent. This is usually equal to one month's rent.

If First 4 Lettings are managing the property, the deposit will be protected with 'The Deposit Protection Service (DPS)' under their custodial scheme. More information on this scheme can be found at

If First 4 Lettings are not managing the property, the deposit is transferred to the Landlord and the Landlord will be advised of their duties and obligations with regards to the deposit.

At the end of the tenancy, a property inspection is carried out to assess any damages/deductions due.

How is Rent paid?

  • Rental payments are usually due monthly in advance
  • Rental payments must be made by bank transfer
  • Rental payments must be paid in full from one account only

What is the role of the Guarantor? (if required)

Our requirements for a guarantor are as follows:

  • they must be a UK homeowner;
  • they must be in full time employment;
  • they must not fail a credit check

If the tenant requires an individual guarantor; the guarantor is required to sign a 'Guarantor Agreement'. In the event of a tenant being unable to meet their obligations under the tenancy agreement, the guarantor is legally bound to accept the liabilities on behalf of the tenant.


What is a Tenancy Agreement?

The tenancy agreement is a legally binding contract between a landlord and a tenant specifying the terms and conditions of their rental agreement.

What is the 'Inventory & Schedule of Condition'?

Where First 4 Lettings are managing the property an 'Inventory & Schedule of Condition' will be conducted prior to move in.

This is a full and detailed report of the furniture, contents and state of repair of the property. It will list all rooms in the property and all of the major areas in each room, giving details of knocks, marks, stains, and any of damage that is available to the naked eye. If there are any fittings, fixtures, furnishings or other contents that are being made available with the property, these will also be listed.

It is the tenant's responsibility to ensure all relevant utilities and the council tax have the correct meter readings and details.

What happens at Move In?

The lead tenant will be responsible for arranging an appointment to confirm the date and the time (ONLY during our office hours) to collect the keys. Failure to make an appointment to collect keys may result in keys NOT BEING RELEASED.


On the move in day, the tenant will be required to confirm and sign the 'Inventory & Schedule of Condition'.

Although we will register the tenant's for utilities and council tax, it is the tenant's responsibility to ensure all relevant utilities and the council tax have the correct meter readings and details respectively.

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